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AI Company Policy Template

Don’t reinvent the wheel. Just copy and paste the text below to your own document, then fill in the variables (the text between the brackets). Boom! Now you have an AI Company Policy. You can revise it as time goes by. Remember: something is better than nothing.

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AI Company Policy

[Your Company]

Effective Date: [Mmmm d, YYYY]

The One Rule That Matters

Think before you type. If you wouldn’t shout it across a crowded coffee shop, don’t feed it to AI.

What We Share (and What We Don’t)

Green Light–Share Away:

• Public information already on our website
• General industry knowledge and best practices
• Anonymous scenarios (“a client in manufacturing” not “Johnson Corp”)
• Internal process questions without real data
• Template content we’ve already published

Red Light–Never Share:

• Client names, emails, or contact details
• Financial data (revenues, pricing, contracts)
• Strategic plans or competitive intelligence
• Employee personal information
• Passwords, API keys, or system credentials